What is e-Tendering
•
Web
based tendering and procurement
•
Automates
the complete procurement cycle
•
Simplification
/ streamline procurement procedures
•
Departments
/ PSUs interact with vendor community online
•
Secure
price advantage and lower transaction cost
•
Better
inventory management and minimize procurement cycle time
Extended Features.
v
Process
flow based on type of tender
v
Complete
audit tracking system
v
Net
meeting
v
Powerful
smart search for flexible viewing
v
Features
like bookmark, alerts & sort options
v
Downloading,
fax, e-mail and printing options
v
Post
award activities
v
History
of tenders
v
Quick
view of tenders
v
File
transfers
v
Easy
interface to backend and front end operations
v
Procurement
time table with user event diary
v
Decision
support management
Other Features
v
One
cover or two cover system
v
RFQ,
Restricted and Open
v
Pre-Qualification
+ tendering
v
Turnkey
Projects
v
Time
based auto icon pop-ups
v
Support
different docs (.doc, .jpg, .dwf, .zip…)
v
Single
and Multiple Awards
v
Postponement,
cancellation and re-tendering
v
Tender
Committee approvals
v
Reverse
auction
v
MIS
(Reports and queries)
Financial Systems
v
Facility for Payment of tender document fee
v
Acceptance of Bid Security / Earnest Money Deposit /
Bid Bond
v
Provision to monitor the Security Deposit
v
Acknowledgement of financial transactions by buyer
v
ePayment support for payments from vendors
v
Audit module for all financial transactions
Benefits
- Manual Vs e-Tendering
Manual
Tendering System
|
E
- Tendering System
|
Ø
Longer
Procurement Cycle
|
Ø
Shorter
Procurement Cycle
|
Ø
Expensive
|
Ø
Economical
– Fixed Cost
|
Ø
Limited
participation
|
Ø
More
Participation
|
Ø
Paper
Based Procurement
|
Ø
Environmentally
Friendly
|
Ø
Restricted
Mobility
|
Ø
Anytime
– Anywhere Bidding
|
Ø
No
work on Holidays
|
Ø
Bidding
possible on Holidays
|
Ø
Prone
to Human errors
|
Ø
Automated
& Accurate process
|
Ø
Content
not sharable
|
Ø
Shareable
Content
|
Ø
Physical
Security
|
Ø
Foolproof
Security
|
Ø
Wastage
of space to store bids
|
Ø
Lifelong
storage
|
Ø
Not
retrievable
|
Ø
One
click access to bids
|
eTendering Flow
Ø Department will float the tender and
publish.
Ø Once the tender is published, this
tender will move to tender free view page in website automatically.
Ø Any person can view this published
tenders and download only the public documents
Ø For participation, vendor has to get
register in e-tendering portal where they will get User ID and password for
further participation process.
Ø Vendor will make the Department Form Fee
and Tender Processing Fee (ITI) to get original bids for quoting and submit the
tender.
Ø Pre-bid clarification is also available
through online where vendor can ask the clarification to department and
department can reply to vendor’s query before stipulated date and time. During
this pre-bid clarification process, vendor name will not be displayed for
department users.
Ø If required, department can elect for
tender date extension and addendum for replacing/modifying the document.
Ø Vendor will send the hard copies of EMD
and Form Fee if payment mode is manual to department before tender open date
and time.
Ø Department will open the tender (opening
committee level) at scheduled date and time; authorize the documents through
online with form fee and EMD payment. Evaluate the technical documents through
online. Only qualified Bidders document will be available after financial open.
During technical evaluation process, department can opt for hard copies from
vendor end if required.
Ø Finally, department will collect the
hard copies of L1 bidder only and followed to awarding process.
NOTE: An automated Alert email will be
sent to bidders as well as department user for e-tendering activity like tender
publish, tender open, bid clarification, award, etc…